Terms and Conditions

Groove on the Green Event Attendance Policy

(this policy applies after 5pm on event days)

1. Policy Statement

   To ensure a safe and enjoyable experience for all attendees, children aged 16 and under must be always accompanied by a responsible adult during the event. All attendees are expected to behave in a respectful, courteous, and responsible manner at all times during the event.

2. Age Restrictions

• Children aged 16 and under will not be permitted entry unless accompanied by a responsible adult (aged 21 or over).
• Proof of age may be required for both the child and the accompanying adult. Acceptable forms of identification include passports, driving licences, or other government-issued identification.
• We reserve the right to refuse entry where there a child aged 16 or under is without a responsible adult.

3. Responsibility of the Accompanying Adult

• The responsible adult must remain with the child at all times and is solely responsible for their supervision, safety, and conduct.
• Each responsible adult may accompany a maximum of 4 children.
• The event organisers are not responsible for unaccompanied minors or their actions.

4. Entry and Security Procedures

• We reserve the right to refuse entry or request proof of age for any attendee.
• Any unaccompanied child will be denied entry and may be directed to an appropriate authority or waiting area until their guardian arrives.

5. Emergency Situations

• In the event of an emergency, event staff may assist in locating a responsible adult but are not responsible for unattended minors.
• Contact information for the responsible adult may be required at the point of entry.

6. Conduct of Attendees

• Antisocial behaviour or prohibited behaviours will not be tolerated. (see Appendix A)
• Where antisocial behaviour is observed, we reserve the right to remove individuals from the event.
• Where antisocial behaviour is exhibited by a minor, we reserve the right to also remove the adult accompanying them.

7. Enforcement and Compliance

• Failure to comply with this policy may result in removal from the event.
• Refunds will not be issued to attendees who are denied entry or removed due to non-compliance.

By attending this event, all attendees agree to abide by this policy. The event organisers reserve the right to amend this policy at any time to ensure the safety and well-being of all guests.

Policy Approved by Committee: 3^rd April 2025                    Policy Reviewed and approved: June 2026

Appendix A

Definitions of Behaviour:<

Prohibited Behaviour
The following actions are strictly prohibited:

• Verbal abuse, harassment, or intimidation of any kind
• Physical aggression or threats of violence
• Excessive intoxication or substance misuse
• Vandalism or intentional damage to venue property
• Disruptive behaviour that interferes with the enjoyment or participation of others

Antisocial Behaviour

Any form of antisocial behaviour, including but not limited to hostility, exclusionary conduct, or actions that create an unsafe or uncomfortable environment for others.